Gusto vs QuickBooks Payroll: Which is Better?

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Gusto Vs Quickbooks Payroll

An expert in accounting, finance, and point of sale, Erica has been researching and writing about all things small-business since 2018. Erica’s insights into personal and business finance have been cited in numerous publications, including MSN, Real Simple, and Reader’s Digest.

  • They’re easy to get ahold of, respond rapidly, and never leave us hanging.
  • Both payroll providers give employees a portal to review and manage their payroll.
  • For instance, Gusto’s hiring and onboarding features equip you with the ability to send job offer letters.
  • You can now set a future start date for individual employees and schedules.
  • If you use Square’s POS products, you won’t have to worry about any integration or compatibility issues.
  • Thanks to his passion for writing, he has over 7 years of professional experience in writing and editing services across a wide variety of print and electronic platforms.

Both Gusto and QuickBooks Payroll are excellent choices for your payroll software. Gusto is the perfect all-in-one option and is extremely easy to use, making it suitable for most people. QuickBooks Payroll is designed for those wanting to tackle payroll and accounting in one fell swoop. But if we have to choose between the two, Gusto edges out QuickBooks Payroll enough to win our vote, and today, we’re going to tell you why. When it comes to ease of use, Gusto and QuickBooks Payroll have user-friendly and intuitive platforms.

Gusto Vs. QuickBooks Customer Service

It’s robust and has nearly every feature you could ask for — but you might have to pay extra for it. When you make a new hire, Gusto will automatically request all their tax documents so you don’t have to. Don’t let one limitation from a software turn you off completely. A software like ADP Run might be best for you even though you have to dig for a quote. QuickBooks might also be best for you, despite it only integrating with its own accounting software. Buffer — the social media market leader — is a fully-distributed team with 85 people living in 15 countries. Although they’re US-based, about half of the company’s workers are based outside of the country.

ADP, Inc. and its affiliates are not affiliated with Gusto, Paychex or QuickBooks Payroll. At ADP, we believe sports and business both require the right approach. That’s why we’ve partnered with some of the top athletes in the world. Learn more about Privacy at ADP, including understanding the steps that we’ve taken to protect personal data globally. At ADP, we are committed to unlocking potential — not only in our clients and their businesses, but in our people, our communities and society as a whole. Access the definitive source for exclusive data-driven insights on today’s working world. Small, midsized or large, your business has unique needs, from technology to support and everything in between.

Gusto Vs Quickbooks Payroll

It’s available for $39 per month plus $6 per person to get full-service payroll, employee self-service, and health and financial benefits. For companies with more complex payroll needs such as time tracking and PTO management, the Complete plan is a better option. The base price is also $39 per month, but the per-person cost jumps to $12. This plan also offers next-day direct deposit and project tracking so that you can actively see what a new launch is costing the company in resources. As one would expect, there’s plenty of overlap far as features are concerned. Filing 1099s and W2s are possible through both, though only included with Gusto; ADP charges extra. They also both offer extended HR solutions, and here is where ADP shines.

What is Gusto Payroll?

With the QuickBooks Payroll mobile app, employers can easily run payroll with just a few taps from their mobile device, edit employee hours, access tax forms, and much more. QuickBooks is a widely-used software tool, so it’s often possible to find the solution you’re looking for with a quick Google search. But when it comes to sourcing vital software for your business, you want to make sure the customer service team has got you covered. It’s an affordable and user-friendly all-in-one payroll solution. You’ll have everything you need to automate your payroll, hire and onboard new employees, and take the stress out of tax time. If this sounds like a dream to you, see how Gusto works with its free interactive demo. Starting rates range from $45 to $125 monthly, but they may increase if you add extra features to your plan.

How do I track my Gusto payment?

Once you log in to your Gusto account, click on 'Time tools' on the left pane of the dashboard and select 'Time tracking'. You'll have the option to choose from payroll or project tracking.

With either option, you’ll receive automatic tax filing, short-notice payroll with delivery in two business days or less, and employee benefits management. Gusto is straightforward payroll software, and it has an impressively simple onboarding process. The service supports both W1 and 1099 contractor onboarding and has automatic reports for new hires. In addition, the Gusto employee portal allows the employees and contractors to review pay stubs, hours, benefits, and more.

QuickBooks Payroll on Mobile Devices

In addition, their tax resolution team will be at your disposal to help resolve the issues that led to getting a notice in the first place. Trying to decide between Quickbooks and Gusto for your new payroll service provider? Nearly 800,000 small businesses trust ADP® to deliver a better payroll experience. Our small business expertise and easy-to-use tools help you stay focused on what matters most – your business. We provide payroll, global HCM and outsourcing services in more than 140 countries.

Payroll is serious business and doesn’t need excessive adornment, but the site has graphics sprinkled throughout, and working screens are easy to read and understand. We spend all day researching the ever changing landscape of HR and recruiting software. Our buyer guides are meant to save you time and money as you look to buy new tools for your organization. Our hope is that our vendor shortlists and advice are a powerful supplement to your own research. In summary, Gusto’s customer service is like a box of chocolate bonbons – you never know what you’re going to get. Gusto is just so damn easy to use, and it integrates with a lot of other business software. However, the advantage Quickbooks has over Gusto in this area is coverage.

  • Her work has appeared on, Business News Daily,,, and Kin Insurance.
  • Only the Elite and Premium plans allow owners to file and pay local taxes.
  • However, Gusto’s limited customer service hours are a common customer complaint.
  • Once your crew has elected their benefits, you’ll only have to pay for insurance premiums without any extra administrative fees.
  • TriNet lets your employees import their W-2s directly into TurboTax.

Gusto integrates with QuickBooks Online bookkeeping and accounting software. Check out Gusto’s integration directory for a complete list of available integrations. In comparison, QuickBooks Online Payroll offers more robust time and project-tracking capabilities that allow you to track projects by hours as well as by billed labor expenses. The software also allows for reports that generate activity feeds complete with notes, custom project updates, and photos. Within Gusto, users can edit and update their employee information, such as their preferred method of payment, home address, charitable donations, and more. However, QuickBooks doesn’t allow employees to change their data directly; they must ask an administrator to make most changes.

The Final Verdict on Gusto Compared to QuickBooks

However, it offers health benefits as an extra option through a third party and charges premiums plus fees for worker’s Gusto Vs Quickbooks Payroll compensation. QuickBooks’ time tracking tool also comes with geofencing technology for on-the-go tracking.

Gusto Vs Quickbooks Payroll

Gusto arms you with plenty of time-tracking tools to make PTO and scheduled time off a seamless process. It lets you customize your paid time off policies so it can then automatically calculate any PTO liabilities. Its time tracking features also enable you to approve the time tracked by your contractors as they work on projects. Gusto’s ‘Concierge’ plan includes an HR resource center of on-call, certified HR professionals who can supplement your business’s existing HR department and processes.

How do I choose a small business bank account?

You can integrate with accounting applications like Intacct and NetSuite. Like many competitors, QuickBooks Payroll Core offers automatic payroll, which saves a lot of time if your payroll is often the same. You can now set a future start date for individual employees and schedules.

Gusto and QuickBooks Payroll are both payroll software options with features that can help small business owners manage the payroll for their employees. In addition, both of these have nicely designed features like payroll tax processing and employee benefits management.

Does Gusto charge for contractors?

Manage labor costs and compliance with easy Time & Attendance tools. For advanced capabilities, Workforce Management adds optimized scheduling, labor forecasting/budgeting, attendance policy, leave case management and more. There isn’t a Gusto payroll app for iOS or Android, but they do have a mobile-friendly website that you can access your account from. Stay updated on the latest products and services anytime anywhere. Yes, you can connect Gusto to both QuickBooks Desktop and Online. In fact, the platform includes nearly 100 third-party integrations.

Gusto Vs Quickbooks Payroll

Other features include employee handbooks, job descriptions, and onboarding checklists. This is an excellent tool for product-based and B2B businesses that want to take care of more than just their payroll needs with a tool like QuickBooks.

Paychex Flex payroll software allows employers to import payroll directly into the system, or key it in manually. There is a mobile app and employees can access their direct deposit info, W-2s, and more. Using payroll services or payroll software can save time and free employees up for other tasks. But with hundreds of options, finding the right payroll service for your business can be tough. Especially if this is your first time shopping for a payroll management tool, the search can feel overwhelming. You click the Run Payroll link from either the Overview or Employees screen to open your list of employees. If you have established multiple pay schedules, you’ll need to select the one you want to run first.

This can be useful for businesses that rely on field service employees, and it’s a feature that Gusto doesn’t offer. While QuickBooks helps you organize your payroll, you’d have to use a third-party integration for additional HR-related tools for employee management. QuickBooks tends to concentrate more on the cashflow, tax, and accounting aspects of payroll management.

They provide a lot of step-by-step guides and how-tos, from basics like running payroll to other operations such as adding and managing benefits. You also get access to a lot of support tools, a help center that provides expert answers on how to use Gusto, and informative blogs. Our simple, automated solution makes it easy to process payroll and taxes in minutes from any device, anywhere. And we offer dedicated new client onboarding support for small businesses of all sizes. ADP has a variety of flexible options designed specifically for small businesses. Taking into consideration the added value of HR tools that are included with RUN Powered by ADP, it’s clear that our payroll solutions offer more value than other providers.

QuickBooks Online Payroll’s HR features are limited on its lower-tier plans but are quite extensive on its Premium and Elite plans. The Premium plan includes access to an HR support center with resources on HR compliance, job templates, onboarding checklists, employee handbooks, and much more.

All options in Gusto are generated depending on the file content. After the mapping process is carried out, data can be exported to an Intuit Interchange Format file, which can then be downloaded and uploaded to your QuickBooks Desktop account. The benefits and deductions can be carried out according to the requirement, for which Gusto does not charge an extra amount. In QuickBooks Desktop, the debt can be mitigated, and the amount owed can be canceled when the benefit is charged to the right party. Separate accounts can be used for various payroll items within a department by using department mappings. QuickBooks allows for next-day direct deposits under its Starter plan and same-day processing with its Premium and Elite programs. Mineral, Inc. provides online human resource and compliance advice as well as other human resource services.


QuickBooks has been around since 1983 and offers both on-premises software and cloud-based software . Both QuickBooks and Gusto offer full-service payroll platforms that are designed for small businesses. Gusto was launched in 2012, originally under the name of Zenpayroll, and only offers cloud-based software.

Generally, if you are a small business already using Quickbooks Online or any Quickbooks product, then Quickbooks payroll is your best bet. Intuit products play together nicely, and you will appreciate the seamless integration. However, if you are a small to medium-sized business, Gusto will prove more beneficial in the long run. Not only will you be getting payroll services, but you will also get HR features, more benefits options, and employee management to some degree. QuickBooks Payroll is an intuitive accounts management software for small businesses, helping them with sales tracking and invoice generation. Also, with QuickBooks Payroll’s easy-to-use interface, an individual can ditch rigorous training in accounting or finance-related tasks. Integrated QuickBooks Mobile functionality can be utilised to connect an individual’s bank account and then import and categorise transactions, automatically.

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